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Strategies to Maintain Solid Productivity

Newsletter
Dean Lause
Tuesday, 24 March 2020
0 Comments
Strategies to Maintain Solid Productivity

Productivity improves as time management improves. It seems like a simple notion, but if you aren’t deliberate about managing your time, there isn’t much positive movement that is going to be had in the productivity meter. This month, we thought we would help you by giving you a few strategies that will work to improve your employees’ productivity. 

Before we start the list, there needs to be a disclaimer. The more you focus on productivity, the more you will have to divorce yourself from the humanity of your staff. Rest assured, when managing a corporate culture, the more that is made of productivity gains, the less engaged many of your employees may become. It is essential to your business’ success that you find a balance between prioritizing productivity and promoting staff-aimed initiatives to keep your production staff happy and turnover low.

Track Time and Limit Time Taken on Tasks

You may think you are good at gauging how much time you spend on your typical tasks, but really only a small percentage are. By tracking how much time you take on your daily tasks, you may find out that you spend too much time obsessing over your email, or you may spend an exorbitant amount of time swiping through your social media accounts. Knowing how you can save time is a great first step in actually saving some. 

Take Regular Breaks

You’re probably thinking that taking breaks works counter to being more productive, but taking scheduled breaks can help improve focus and concentration. This is especially true if you are working on large, time-consuming tasks.

Set Attainable Deadlines

The old mantra, “I work better on a deadline” is likely true. That’s why it’s suggested to set deadlines for yourself that are outside of the deadlines imposed by your organization. A manageable amount of stress is typically helpful to keep ahead of your workload.

Limit Your Exposure to Meetings

If there is a time waster out there, it is the meeting. A normal meeting will resolve the issue in the first ten minutes, or not at all. In fact, according to one study, the average office worker spends around 31 hours a month in meetings. That’s far too long.

Stop Multitasking

The more the concept is studied, the more that psychologists believe that multitasking is detrimental to overall productivity when compared with having dedicated focus on one task at a time.  

Perfection Isn’t Attainable

One big roadblock to productivity is the idea that a task can be carried out perfectly. Sure, you can be comprehensive, but when your business is falling behind because you can’t leave well enough alone, you only have yourself to blame. 

Be Proactive

If you really want to be productive, go into any day knowing what needs to get done. Business is filled with natural distractions; you will want to plan time for all of them. By being proactive, you can eliminate a lot of the not-so-natural distractions.

Turn Off Notifications

How is anyone supposed to work when they have new notifications popping up at them every few minutes? Business is filled with situations where limiting your exposure to notifications can keep you from being distracted. Turn them off and see how much better you can complete tasks without all the hubbub coming in from the Internet. 

Attempt to Reduce Interruptions

Most of the time staying productive comes down to focus. There are a million and six different types of possible interruptions, but if you can mitigate them, you can be your most productive self.

Do you have any other suggestions on how to improve your productivity? Share them with us and our readers in the comments below and subscribe to our newsletter for more great articles about making your business the best it can be.

Tags:
Productivity Meetings Time Management

About the author

Dean Lause

Dean Lause

Dean Lause is a technologist to the highest degree. When he was in middle school, he learned and developed small programs using BASIC programming code on his Commodore 64. He was one of the first to post to bulletin boards on the newly emerging “Internet” and built a mini-network in his home. He competed in his senior year of high school, placing 1st regionally, 2nd in State and 17th Nationally in computer specialist competitions. Today, he enjoys technology as much as he did then. In fact, he has a “Smart Home,” with connected devices controlled by A.I., mobile apps, and voice commands. When he is ready to go to sleep, all he needs to say is “Good night,” and Voila! all of the lights in the entire house turn off, the doors lock, the TV/DVR turn off, the house alarm is set and the alarm clock for the morning is ready to go! After a 4-year stint in the Army as a computer specialist, Dean spent the next 20 years in Fortune 500 Enterprise IT environments. He quickly building his IT skill set, becoming an expert in VMWare and Citrix and various other technologies. Dean served as the Director of Network Infrastructure & Security of North American Operations in his last role before joining Argentum IT and completing his MBA with a specialty in Accounting in 2011. Dean understands not only the technical side of how devices work together and integrate within an environment, but also understands and designs the environment from a business point of view for productivity. He strives to provide cost-savings, efficiency and practicality to solve the real issues that are present for each individual client he works with. Leveraging his 20+ years’ of enterprise-level experience, for the past ten years, Dean has consulted with numerous Fortune 500 companies across the country on issues relating to network infrastructure and security, Citrix XenDesktop, VMWare implementation and capacity planning, Office 365/Exchange Email Migrations as well as Mobile Device Management and Disaster Recovery Planning. He has also been engaged to develop and improve technology processes as well as accomplish technology projects on time and budget. Today, Dean uses all of these skills and more to aid small to medium-sized businesses to utilize technology to run their companies more profitably and efficiently. As Chief Technical Officer of Argentum IT, LLC for the past ten years, Dean has supervised a proactive service desk who educates clients on technology best practices, designed multiple infrastructure environments for clients (both big and small), to fit their needs and built a sizeable hosted infrastructure environment – including VMWare and Citrix “products”. Dean’s breadth of experience affords him a unique view of IT and business challenges, which allows him to help customize and develop unique solutions to solving IT and Cyber Security challenges.

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News & Updates

On A Mission To Simplify IT, Dean Lause Turned His Parents IT Struggles Into Inspiration And Became The Premier IT Solution For Small and Medium Sized Businesses in Louisville, Kentucky

Back in the 1980’s, despite owning one of the first home computers, the Tandy TRS-80, society found technology more of a hindrance than a help. But Dean loved technology and from an early age understood it could help.

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8914 Stone Green Way
Louisville, Kentucky 40220-4072

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    • My Support Portal
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    • Downloads
    • Billing Portal
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    • Privacy Policy
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    • Our Difference
    • IT Industry Secret
    • Testimonials
    • Employment
    • Video Gallery
    • Refer a Colleague or Friend
  • IT Services
    • Managed IT Services
      • Managed Services
      • IT Consulting
      • Comprehensive IT Support
      • Remote Monitoring & Maintenance
      • IT Vendor Management
      • Co-Managed IT
      • VMware
      • 24/7 Help Desk
      • Microsoft Hyper-V
      • Desktop Monitoring and Management
      • Infrastructure Support Services
      • Professional Server Support
      • vCIO
      • Business Computing Assessment
    • IT Security Services
      • Barracuda Total Email Protection
      • Cisco-Certified Solutions
      • Fully Hosted Security as a Service
      • Enterprise Mobility Management Solutions
    • Cloud Computing Services
      • Cloud IT Solutions
      • Hosted Server
      • Hosted Desktop
      • Hardware Virtualization
      • Cloud Backup & File Sharing
      • Microsoft Azure
      • Cloud Hosted VoIP
    • Industry Specific
      • Healthcare IT
      • IT for Law
      • Manufacturing IT
      • IT for Accountants
      • Retail IT
      • IT for Engineers and Architects
      • Supply Chain and Logistics
      • eManagement Solutions
      • IT for Nonprofits
    • Data Services
      • Business Continuity
      • Data Retrieval
      • Disaster Recovery as a Service
    • Hardware Services
      • Hardware as a Service
      • Computer Repair
      • Cabling and Wiring
      • Wireless Services
      • High-Speed Internet Consulting
      • HP Official Dealer
      • Printer Management
      • Lenovo Official Reseller
      • Printer and Copier Support
      • Server Migration
    • Software Services
      • Microsoft Office 365
      • Microsoft SharePoint
      • Microsoft SQL Server
      • Microsoft Partner Network
      • Document Management
      • Identity Management
      • Intranet Solutions
    • Business Communication
      • VoIP
      • Mobile Solutions
      • Fax Server
      • Conferencing
      • Unified Communications
      • Conferencing and Collaboration
    • Media & Internet Services
      • Website Design
    • Cybersecurity
      • Cybersecurity Overview
      • Network Security
      • Business Security
      • Unified Threat Management
      • Endpoint Security Solutions
      • Asset Tracking
      • Mobile Device Management
      • Email Encryption
      • Multi-Factor Authentication
      • Spam Protection
      • Content Filtering
      • Phishing Simulation
      • Dark Web Monitoring
      • Penetration Testing
      • Compliance Standards
    • Surveillance and Access Control
      • Access Control Solutions
      • Security Cameras
  • Understanding IT
    • Blockchain
    • GDPR Compliance
    • Automation
    • Ransomware
    • Shadow IT
    • Your Virtual Identity
    • The Modern Office
    • IT Threat Glossary
    • Business Continuity
    • The Internet of Things
    • Network Security
    • SOX
    • BYOD
    • PCI DSS
    • HIPAA
    • Cloud Computing
  • News
    • News & Press Releases
    • Our Newsletters
  • Blog
  • Support
    • How to Request Support
    • Help Desk
    • Remote Support Tool
  • Contact us